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Automated billing workflows built for IP matters
Anaqua’s purpose-built, powerful and flexible IP billing engine streamlines complex IP requirements and generates Work in Progress in real time
- Tasks from your IP management system flow seamlessly into Work in Progress
- Automatically integrate incoming disbursements and timesheets
- Define billing rules to automate price lists, taxes, currency conversions, payment terms, templates, and more
- Collaborate on invoice creation, approval, finalization and dispatch in a streamlined workflow
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AI-driven autonomous legal time tracking
Anaqua’s automated timekeeping solution for legal captures time as work happens, intelligently aligns activity to matters, and helps legal professionals produce accurate, detailed timesheets without disrupting their workflows
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Automatically produces a private, data-rich timeline of each day
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Identifies and tags activities with relevant client matter
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Uses AI generated customizable activity narratives
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GDPR compliant, developed with user privacy as a foremost priority
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Seamless integration
Custom-built to expertly integrate with your Anaqua IP management system: AQX®, PATTSY WAVE®, RightHub® or Patricia®.
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Enhanced efficiency
Align timekeeping and billing with your IP workflows to improve operational efficiency
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Enables faster payments
Shorten the billing cycle by processing time from entry through to invoice in a connected workflow
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Reduce risks & manual inputs
Reduce disconnected systems and manual data movement to lower risk and your team’s administrative burden
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Empower your firm with insights
Leverage our integrations to downstream systems, business intelligence tools, and options for e-billing
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"WiseTime is probably the easiest software to evaluate ROI on. If each timekeeper captures even one extra billable hour per week, it more than pays for itself."
Allan Oziel
Founder & Managing Partner - Oziel Law - Canada -
"WiseTime is an essential tool. Time is all we have in this industry. It’s critical. Now I can see where our time is spent, and we can make smarter decisions."
Alex Varela
Founder and Managing Attorney - The Wagon Legacy – United States -
"I really enjoy this application. Best timekeeper on the market currently."
Arisa C.
Paralegal
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How Implementing and Using Timekeeping Technology can Help You Realize Greater ROI
In this webinar, Michael Fleuchaus, of the Munich-based IP law firm Fleuchaus & Gallo Partnership, reveals how implementing a legal timekeeping app helped the firm increase its utilisation and realisation rates.
Discussion points include:
- Evaluate fundamental KPIs of profitable law firms & current trends
- Consider how purpose-built legal technology can address profit leaks
- Discover the ROI realized by law firms when using automated timekeeping softwareComplete the form to access the on-demand recording >
Speakers
Michael Fleuchaus, Partner at Fleuchaus & Gallo Partnership and Unified Patent Court Judge. Michael has over 20 years experience as a German & European Patent Attorney as well as background in computer science.
Domenic Leo is Vice President and General Manager, Law Firm at Anaqua. He is a seasoned executive and serial entrepreneur with more than 30 years of management, sales and marketing experience in the IP space.
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Focus on what's important by automating time capture and billing
Increase your billable hours while decreasing your hours spent on timekeeping with WiseTime and AQX Billing. Our intellectual property time and billing software features an autonomous AI-driven time & billing solution tailored to IP professionals. WiseTime and AQX Billing are purpose-built to create capacity for high-value work by reducing the time spent on timekeeping and administering billing, allowing you to focus on what's important.
Watch the video to learn more about WiseTime and AQX Billing.
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How Oziel Law Uses Anaqua's WiseTime to Power a Smarter, More Agile Legal Practice | WiseTime
Oziel Law, a boutique legal firm in Toronto, Canada, specializing in high-growth startups, faced challenges with manual and error-prone timekeeping as its operations expanded. To improve efficiency and ensure accurate billing, the firm adopted Anaqua's WiseTime, the AI-powered autonomous time tracking solution.
At Oziel Law, innovation isn't just something they support — it's how they operate.
Allan Oziel founded Oziel Law in 2012 with a clear vision: to create a boutique firm that matched the innovative spirit of its start-up clients. Based in Toronto, Canada, the firm provides comprehensive legal services, including corporate law, intellectual property, technology licensing, and M&A, all tailored to high-growth, innovative companies.
As their firm evolved, so did their approach to practice management. Oziel Law actively sought technology solutions to improve efficiency and client service. This philosophy led them to WiseTime, Anaqua's AI-driven autonomous time tracking application, which has become integral to their operations.
In this interview, Allan explains how WiseTime delivers tangible business results by improving billable hour capture, streamlining operations, and strengthening client relationships.
Can you tell us more about your firm, Oziel Law?
I am the founder of Oziel Law, a boutique law firm based in Toronto, Canada. Our team consists of around 15 professionals, including eight lawyers. What sets us apart is our focus on a specific type of client: high-growth, innovative startups — rather than a specific practice area.
We provide specialized corporate and startup legal services in intellectual property (IP) areas such as trademarks, copyrights, patents, technology licensing, contracts and transactions. We offer end-to-end legal services to high-growth, innovative startup clients from business formation and IP protection to capital raising. Ultimately, we also facilitate a successful exit if that is our client's goal.
How does Oziel Law differentiate itself from the competition?
We identified a gap in servicing the high-growth, innovative startups in Canada. While large law firms offered services to these startups across multiple practice areas, these firms often operated in silos. Startups had to eventually work with different sets of lawyers from multiple practice teams, such as the IP and corporate transactions groups.
We saw an opportunity to create a boutique alternative: a firm that could deliver high-quality legal expertise with a more integrated, client-focused approach tailored specifically to startups. Our philosophy is based on a tight-knit model that addresses our clients' needs through cross-trained lawyers specialized in multiple practice areas.
As an innovative law firm, we focus heavily on implementing cutting-edge technologies for both internal and external processes. Technology has redefined how we provide our services to clients and aided in managing our practice. As a small law firm, we have the distinct advantage of quickly adopting cloud-based scalable technologies. As a result, we've had really great success in building a hyper-efficient law firm using advanced technologies.
What time-tracking system did your firm use before WiseTime, and what challenges did you face at the time?
At Oziel Law, we always evaluate what tools are optimal for us, even if we already have an existing tool that completely satisfies our current needs.
Initially, we tracked time spent on various matters through our practice management software, which allowed us to docket activities and start timers. But, as our practice grew, we needed a timekeeping tool with greater accuracy and automation capabilities.
One of the least enjoyable parts about legal practice is to be constantly aware of your activities and docket them. What's more, at our firm, we constantly switch between tasks and move across different documents, phone calls, Slack, and note-taking systems. This can lead to significant stress for timekeepers, who may struggle to recall and document every activity.
We became concerned after realizing that we were not capturing as much billable time as our team was working. We wanted a solution that was easier for people, relied less on memory, and was more accurate and defensible.
What was the process for selecting timekeeping software and how did you select WiseTime?
We needed a tool that could automate time capture, reduce manual errors, provide better visibility for reporting, and free up our team to focus on more important work. In addition, the tool should integrate natively with our practice management system Clio.
We wanted to work with software providers who were committed to continuous improvement. We didn't want a static product — we wanted one that would evolve based on client feedback.
After researching a lot on the available timekeeping tools, we chose Anaqua's WiseTime solution. Since then, we have been very satisfied with our use of WiseTime. And I can confirm that it has evolved significantly to keep up with our requirements.
"We're very happy with WiseTime and how we have worked with Anaqua's software over the past few years. We are excited to explore opportunities to further enhance the product and see how it continues to evolve." — Allan Oziel
How has Anaqua's WiseTime helped you in improving timekeeping at Oziel Law?
The WiseTime software has helped us improve our total number of billable hours that would otherwise be lost. It is difficult for us to precisely quantify ROI due to team growth and disjointed systems but as the managing partner, I strongly feel that there have been efficiency improvements for our firm.
Integration with our practice management system, Clio, is a big plus. Also, WiseTime tagging activities automatically with the appropriate matter reference is very helpful. This streamlines the process and reduces the chance of errors.
"WiseTime is the easiest timekeeping software that we've ever encountered. It has really helped us address the key pain points such as automating time capture, reducing manual errors, freeing up time for more valuable work, and improving reporting accuracy. WiseTime allows us to capture more time and work more efficiently." — Allan Oziel
What are the other features of WiseTime that you and your team have found useful?
One of the most impactful features is the ability to select multiple activities and either create a new timesheet entry or add them to an existing one. This was exactly what we were looking for. It's made a significant difference in how we manage our time entries.
I also really appreciate the visual UI component at the top of the calendar that shows whether you docketed and submitted your dockets for the day. This feature is incredibly useful and adds a lot of clarity.
The AI-enabled narrative feature is helpful in summarizing the tasks and it eliminates the need to manually create the descriptions. Our attorneys can fine tune whatever has been formulated by the tool. It enables us to provide clients with personalized documentation of services rendered with greater transparency on invoices.
"Automated time capture is the standout aspect of WiseTime. It tracks your activity without needing to start and stop timers. The user-friendly interface requires significantly fewer clicks, has intuitive workflows, and consolidates activities more effectively." — Allan Oziel
Are there any new features you're looking forward to in the upcoming releases of WiseTime?
Indeed, we love the continuous improvement in WiseTime and how it operates for law firm time tracking. One of the areas we are providing input to Anaqua is to enhance the analytics and reporting capabilities from WiseTime. Currently, we pull data from multiple systems including WiseTime, Clio, our CRM, and our accounting tools. It would be great if WiseTime could push its reporting data directly into Clio, allowing us to run consolidated reports from a single platform.
Note from editor: Anaqua recently released WiseTime's Enterprise Data Connect, an integration that supports users by having posted time data available in their reporting tool of choice through Google BigQuery.
You've been using Anaqua's WiseTime for over four years. What has made you feel secure and loyal to WiseTime for so long?
As the old saying goes, "If it isn't broken, don't fix it." But that isn't sufficient for me. I need to see continuous improvement in the product.
Looking back, Anaqua has always shown a commitment to listening to clients' feedback and implementing new features and improvements to its law firm time tracking solution. For instance, the user interface enhancement. This responsiveness builds trust and gives us confidence that our inputs are valued, taken into consideration, and acted on.
About Oziel Law
Oziel Law is an entrepreneurial law firm founded by Allan Oziel in 2012 and headquartered in Toronto, Canada. Oziel Law provides corporate and business law, computer and technology law, intellectual property (IP) law and contract drafting legal services. Committed to providing creative, affordable, and cost-effective legal solutions, they work closely with clients to understand their unique needs to ensure the highest level of service and counsel.
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The Wagon Legacy - Driving Efficiency with Anaqua's WiseTime | WiseTime
The Wagon Legacy transformed its operations by adopting Anaqua's WiseTime, the AI-driven, autonomous timekeeping solution. Previously reliant on manual and inconsistent time-tracking spreadsheets, the firm lacked the visibility needed for capacity planning and informed decision-making.
Meet Alex Varela, Founder & Managing Attorney of The Wagon Legacy, a thriving estate planning firm dedicated to helping families protect their assets and plan for the future.
With three offices in California, United States, the firm provides services ranging from wills and trusts to probate and trust administration.
Their mission: deliver peace of mind to clients at every stage of life.
Tell us about your background and what inspired you to start The Wagon Legacy
Alex Varela: I've been an attorney for about 12 years, but my first career was as a journalist. I decided to become an attorney because of my own family's experience with estate planning. Today, we help families protect their assets and ensure their wishes are honored.
The Wagon Legacy is a unique name for a law firm. Can you share the meaning behind this name?
A.V.: We tell clients that if you don't have an estate plan, it's as if you're carrying all of your assets in the palm of your hand. If something happens to you, everything flies all over the place — every bank account, life insurance policy — leaving your family to pick up the pieces.
But when you have a trust, instead of carrying your assets like that, it's as if you have a little red wagon. You're pulling it by the handle while you're alive and well. If something happens to you, you simply drop the handle, and someone you know and trust picks it up and continues to pull the wagon, keeping all your assets safely inside.
What challenges were you facing before implementing WiseTime?
A.V.: I wanted to grow the firm, and consultants kept asking: how is time being spent? How long do tasks take? We didn't have good data. I asked the team to track time in spreadsheets, but it wasn't easy. People forgot to update, and I couldn't make informed decisions.
Why did you choose Anaqua's WiseTime?
A.V.: Our practice management system is PracticePanther and I searched online for passive timekeepers for law firms that would integrate with it. Anaqua's WiseTime solution stood out. It's a passive time tracker, so my team doesn't have to manually log every minute. They just review and post at the end of the day. That's a game-changer.
"WiseTime is an essential tool. Time is all we have in this industry. It's critical. Now I can see where our time is spent, and we can make smarter decisions." — Alex Varela, Founder & Managing Attorney, The Wagon Legacy
How did you get buy-in from your team?
A.V.: I explained it would make their lives easier compared to manual tracking. WiseTime also emphasized privacy. Team members only see what is actually posted by other users, and personal sites like music streaming can be excluded. That helped a lot. The outcome is that my team really values the ease of use, the privacy features and the time they save in not having to manage time tracking.
What has been the impact since adopting WiseTime?
A.V.: It's amazing. Before, I didn't know how long things were taking. Now I have visibility into how attorneys and paralegals spend their time. Time is everything in professional services. It's critical. WiseTime helps us identify inefficiencies and improve processes. It also enables us to make informed decisions regarding our fixed fee structure by analyzing whether the actual time invested aligns with the fixed fees set for our business.
How was your experience with the WiseTime team?
A.V.: They were incredible. The WiseTime Support did a training with my team, which really helped with adoption. Anytime I have questions, even with the time difference, they respond quickly. I had initial doubts about the responsiveness of the WiseTime team because being part of a global company they might be in a different time zone, but in reality the support has been outstanding.
What business outcomes did you achieve after implementing Anaqua's WiseTime solution?
A.V.: We've seen three major improvements:
- Improved Efficiency: We eliminated manual time tracking, saving hours each week across the team.
- Better Decision-Making: Access to accurate time data has enabled us to plan capacity and develop growth strategies with confidence.
- Team Satisfaction: Simplified workflows and strong privacy controls have boosted adoption and made the transition seamless for our staff.
"It's something I should have gotten a long time ago. WiseTime makes tracking effortless and gives me the data I need to grow our firm." — Alex Varela
What improvements would you like to see for WiseTime in future?
A.V.: Sometimes I'd like the reporting tool to be more sophisticated, for instance, I'd like to be able to breakdown by client name and get even more granular time reporting. But overall it is very useful and I've been using it a lot.
About The Wagon Legacy
The Wagon Legacy is an award-winning estate planning law firm with three offices in California, United States. They specialize in wills, trusts, probate, and trust administration, serving retirees, pre-retirees, and families seeking peace of mind in asset protection.
- Sector: Law Practice
- Industry: Estate & Legacy Planning Law
- Headquarters: California, United States
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