Law Firm IP Management Software Provides Information at Your Fingertips
AQX® Law Firm IP management software is designed to support every step of managing your practice, from client intake and prosecution to business development. The AQX Law Firm platform provides easier paths to differentiation in an increasingly competitive legal market and in managing the firm’s business. Here’s how:
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Reduce risk with AQX’s intake capabilities to onboard client data quickly and safely.
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Increase prosecution efficiency with Document Auto-Processing powered by Microsoft® Azure AI Document intelligence, enabling faster office action responses and IDS management.
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Gain insight with Anaqua’s industry-leading analytics to benchmark firm performance and identify new clients.
Streamline Legal Processes
The AQX Law Firm law engine executes processes when specific conditions are met, such as date calculations, creating and closing of tasks, and updating field values. The law engine is designed to enhance productivity, streamline legal processes, and minimize human error while ensuring full compliance with relevant laws. By leveraging AQX Law Firm, you can:
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Access country law files with statutory deadlines for each country and matter type, helping your firm efficiently manage multiple jurisdictions.
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Receive quarterly software updates that automatically incorporate the latest legal changes, keeping your team informed and reducing the risk of outdated information influencing decision-making.
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Use the Law Engine Report to confirm the accuracy of entries before saving to a record which is important for quality control, reducing errors, and ensuring that no vital details are overlooked before finalizing records.
Protect Your Client’s Data with Advanced Security
Backed by the industry’s leading data security analysts and IP data experts, AQX Law Firm delivers best-in-class protection for your data. Trusted by the world’s leading IP organizations, Anaqua’s systems and software are designed to ensure the highest level of data security for both your firm and your clients. We take pride in being the best at protecting your most valuable information with:
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SSO & Role-Based Security - Integrates with HR systems to avoid the need for users to manually log in, and reliably ensures permissions are removed when employees move on.
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Encryption at Rest – AES-256 encryption and end-to-end Encryption in Transit with TLS 1.2 encryption.
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File Sharing – A dedicated Secure File Transfer Protocol site enables secure file transfer between networked hosts.
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Record-Level Security – Provides secure access at the record level with permissions based on each user account’s role.
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Certified Hosting – Through our partnership with Microsoft Azure, Anaqua offers a robust global cloud solution with options for locating your data in multiple locations (US, Canada, Europe, Japan, and India). This solution provides single tenant hosting, the safest hosting structure possible, in which a single dedicated instance of an application is deployed for each customer.
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Remote Backup – Secure remote backup, plus optional disaster recovery and business continuity.
AQX Law Firm’s security is further reinforced by ISO 27001 certification and Type 2 SOC 2 examination of Anaqua’s information security management system supporting infrastructure and services.
Accelerate Client Onboarding
AQX Law Firm utilizes onboarding tools to reduce risk by ensuring data is entered into the system cleanly, key dates and numbers are accurate, and external data remains aligned over time. This approach reduces the potential for errors and increases data integrity through:
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Patent and trademark onboarding and data verification from PTO data to accelerate onboarding and reduce risk.
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Upload tools for each record type allow new portfolios to be loaded quickly and accurately.
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Data validation to safeguard client data both initially and over time.
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Data integrity ensures the accuracy and consistency of information throughout the system, supported by Picklists, Autocomplete, Classifications, and Number Format Rules.
Simplify Document Management
Securely integrate AQX Law Firm with iManage, NetDocuments, or other file management systems for seamless document handling and workflows across your firm. AQX Law Firm integrates with Document Management Systems (DMS) to help generate, manage, and archive documents and emails. Emails sent from the system honor client-specific recipients, subject lines, and body content. Personalize your document views by sorting and filtering them to suit your needs. Additionally, all documents are available for full text search. AQX’s Document Management provides law firms with:
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Robust management of document templates and merge codes.
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Organize documents into intuitive columns including a "Trifold" view for easy access.
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Secure document handling with Check-in/Check-out, Version Control, and Freeze capabilities to reduce risk and unauthorized access.
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Document Reviews that can be automatically or manually initiated, saving time and improving collaboration internally and with clients.
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Microsoft Word add-in accelerates processing of many documents and avoids concerns about users saving files locally.
Efficient Client and Contact Management
AQX Law Firm not only allows you to manage your system users, but it allows you to efficiently manage all your Clients, Partners, Suppliers, Foreign Associates, other associated organizations, and their respective contacts. This helps to facilitate collaboration and streamlines automation, workflow, correspondence, and case management. Client & Contact Management provides IP law firms with these key benefits:
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Automate client instructions by uploading them into the system using workflows and correspondence, eliminating the need for manual tracking and simplifying training.
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Maintain a single source of truth with contact and organization records that store documents, financials, and more.
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Link contacts and organizations to matters throughout prosecution, enabling automatic assignment and streamlined workflows.
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Mitigate risk by supporting the identification of Conflicts of Interest, Subject Matter Conflicts, and Export Control, ensuring the highest standards of safety and compliance.
